Many people would consider this advice to be, at best, sensible for law students and perhaps other students but useless or unhelpful for everyone else. Yet time management is a skill required in many professions and occupations. Keeping track of how much time is required for assorted tasks and projects and how much time is available is a critical aspect of planning.
A recent Tax Court decision, Hudzik v. Comr., T.C. Summary Op. 2013-4, demonstrates not only the importance of keeping time records but also the value of budgeting time allocation. The issue in Hudzik was simple. The taxpayer deducted losses from rental real estate activities, asserting that the passive loss limitations did not apply because she was a real estate professional. Under section 469(c)(7)(B), a taxpayer is a real estate professional if two conditions are satisfied. First, more than one-half of the personal services performed in trades or businesses by the taxpayer during the taxable year must be performed in real property trades or businesses in which the taxpayer materially participates. Second, the taxpayer must perform more than 750 hours of services during the taxable year in real property trades or businesses in which the taxpayer materially participates.
The parties stipulated that during the taxable years in issue, 2006 through 2008, the taxpayer worked 1,650 hours each year as a full-time treaty manager for a corporation, and commuted 64 miles each way between her residence and the office. The taxpayer, with her husband, owned two rental properties, one in New Jersey and the other in Florida. According to the Court, the taxpayer
introduced [into evidence] three logs reflecting the amount of time she purportedly spent on rental real estate activities during each of the years at issue. The logs do not indicate when they were prepared, and every activity listed on the logs is either “Craigslist/email/responses” or “Craigslist/email/responses/open house.” The logs have a column in which [taxpayer] identified the property and the activity performed. Some of the time entered on the logs is listed as spent on “Cranford/Florida,” and does not break down how much of the time entered was spent on each property.The taxpayer contended that during the three years in issue she spent, respectively, a total of 1,942.25 hours, 1,790 hours, and 1,680.75 hours on real estate activities.
The Court rejected the taxpayer’s assertion that she qualified as a real estate professional, relying on two rationales. The Court concluded that the taxpayer had “failed to provide any underlying documentary evidence to substantiate the hours reflected in the logs.” The Court also concluded that “the hours reflected in the logs [are] implausible, given that [taxpayer] already worked 1,650 hours per year at [her corporate job] and would have had to spend almost all her remaining time working on the rental properties.” When I read the latter statement, I wondered, is it possible to put in the number of hours that the taxpayer claimed she invested in her trade or business activities? The answer would not affect the outcome in the case, because the taxpayer had failed to substantiate her claim, but the answer matters for a taxpayer who can substantiate those sorts of hours. If the hours are substantiated, it ought not matter that the hours consume a substantial portion of the taxpayer’s time. In Hudzik, the taxpayer’s claim, if accepted, would indicate that she spent a total, for each of the years respectively, of 3,592, 3,490, and 3,331 hours on trade or business activities. That’s roughly 70 hours per week. More than a few people work 70 hours per week. There are people who hold down two full-time or near full-time jobs to make ends meet. My advice to law students suggests that they invest 60 hours per week in their educational activities, and they still have 38 hours to allocate prudently after allowing 70 hours for sleeping and eating, etc. Most people who work 70 hours a week sleep fewer than eight hours a night, and so they could still end up with 38 hours or more each week to devote to activities other than sleeping, eating, and working. The hours claimed by the taxpayer in Hudzik are far from impossible, but those hours needed to be proven and they weren’t.
An interesting exercise for almost anyone is to sit down and figure out how they use the 168 hours that we have available each week. Time flies, and the question, “Where did the time go?” is an oft-repeated one. Sometimes the answer matters for tax purposes. But tax aside, the answer matters for a variety of other reasons. It’s a fun exercise. I’ve done it several times a year or more ever since I started high school. No, I’m not going to share the results.