It's what people now call Tax Day. Hah, every day is tax day. Think about it. Don't for a moment succumb to the nonsensical idea that there is one tax day and the other 364 are tax-free. And today is tax day only for those who didn't bother to make their tax day earlier. Why not just get it out of the way, as one tries to do with other annoying or inconvenient tasks. Leave the best to last. Like reading this blog. Ha ha.
Anyhow, to celebrate tax day I've decided to keep one of my "I'll get into this in a future post" assurances. I promised in a
recent post that I would explain in more detail the tax law principles that are implicated when law students find themselves caught between the employer who classifies them as independent contractors and the IRS which almost always will take the position that they are employees.
Several decades ago, some creative person decided that attorneys who hired law students could save themselves a lot of aggravation and money by classifying those students as independent contractors. Perhaps the person who came up with the idea was an attorney. Perhaps it was an accountant, financial advisor, or some other guru. Strange that the person's name didn't attach to the scheme. Nonetheless, attorneys jumped on the idea the way ants show up at a picnic. And perhaps other employers, professional or otherwise, jumped onto the idea. The situations that came to my ears, however, involved attorneys. That's not surprising, because for most of the day I'm surrounded by law students and attorneys.
What made the idea attractive? If the attorney hires the law student for $10 an hour (which was the going rate back then), and classified the student as an employee, the attorney was subject to a parade of obligations: withhold federal income tax, withhold state income tax, perhaps withhold local income tax, perhaps remit a per capita or other employment occupation tax, pay the employer share of FICA (including both OASDI ("social security") and medicare), withhold the employee's share of those taxes, probably pay unemployment compensation premiums or taxes, probably pay worker compensation premiums, perhaps include the student-employee in fringe benefit coverages such as life insurance, deferred compensation, education assistance programs, etc., and file a W-2 early in the following year. If the attorney treats the student as an independent contractor, the attorney's only obligation (if the amounts paid are sufficient) is to file a 1099 form early in the following year. It was a no-brainer decision, at least for those who erroneously thought that they simply could decree the classification of the student as an independent contractor.
The surprise for many of these students popped up when they sat down to do their tax returns. That's why I'm discussing this on "Tax Day." I had two more such questions today, so it's quite fitting. To use a typical example, a law student who worked for 14 weeks during the summer, 50 hours a week, $10 an hour, picked up $7,000 of income. Say hello to roughly $1,000 of self-employment tax. Back in the early 80s, they'd also face at least a few hundred dollars of federal income tax liability, and depending on the state, a few hundred dollars, more or less, of state income tax liability. Some had to toss in $70 or $140 of local income tax liability. Worse, because they owed as much as $1,500 of federal income tax, if they didn't fall within an exception to the estimated tax payment failure penalty, they'd be looking at another $60 or $70 of taxes. Ouch.
They were in a bind. What to do? A fortunate few at least had the good luck of being employed by attorneys who "split" the presumed savings and paid the students $11 an hour. Most of them didn't catch that break, nor did they know enough to negotiate for it.
In addition to this financial crunch, there was the reporting problem. Should the student go along with the attorney's characterization, even if it was wrong? If the student did so, what would happen if the IRS audited the attorney? As it turned out, the IRS did audit attorneys, but never bothered to tell the student-employee. So excess monies flowed into the Treasury, and the student was not alerted to the facts that would trigger an amended return generating a refund.
If the student decided to file and report the income as wages, which would eliminate the self-employment tax, the red flags would be all over the return. After all, there was no W-2 to attach. And the IRS probably had received a 1099. Taking this position, even though correct, was tantamount to sending a letter to the IRS alerting it to what the attorney had done. Keep in mind that these students would be back in the job market the following year. What a dilemma. Baptism by fire into the legal profession, no?
Yes, the IRS did audit attorneys, and just as the "here's a great tax savings scheme" news rocketed throughout the attorney networks, so too did the news of the audits. The audited attorneys fared badly. When the IRS sat down to go over the factors that indicate employment status and those indicating independent contractor status, the scales weighed heavily in favor of employment status. One doesn't need to be a tax wizard or a mathematical gymnast to consider the two ends of the spectrum, the classic factory employee and the person who comes to service the home heating system to recognize that the hired student is much more like the former than the latter.
What factors did the IRS use to conclude that the student was an employee? The attorney set deadlines (whereas independent contractors tend to show up and finish jobs as they determine). The attorney provided work space. The attorney provided tools such as books, computer resources, telephones, etc. (think again about the person who shows up to fix the heater). The attorney often set limits on how much time to be spent on a project. The attorney controlled the specifics of what was to be done, simply because the law student was not admitted to the bar (unlike the homeowner who tells the independent contractor heating expert that the heater does not work, fix it, please, the attorney cannot hand a file to the law student and simply ask that it be fixed). The attorney supervised the student (and if the attorney did not do so, the attorney was putting reputation and malpractice insurance premium increases on the line). The attorney or law firm was the only person for whom the student worked (and although an independent contractor can have, in theory, one customer, as a practical matter they have at least several and usually many more than that). The student did not operate a business. The student did not have a separate office, business letterhead, or business phone. The student did not advertise for customers.
Where were the factors showing independent contractor? Perhaps the student could set his or her own hours, but flextime is a characteristic of employment almost as much as it is of independent contracting. Perhaps the student worked at home. Employees can do that.
The IRS put such strong cases before the attorneys that they acquiesced with the IRS determinations. Attorneys were one of the first four industry groups that the IRS put on its industry-focused program. The others were undertakers, car dealers, and commercial fishermen. Interesting combination. I'll refrain from the quips about commercial fishermen finding dead attorneys in the trunks of cars buried at sea by undertakers. No, I don't think that was the connection. Now, of course, there is a audit program and audit guides for just about all industries so the honor of being in the targeted four was short-lived.
The IRS got the results it wanted from its efforts. With failure to file tax returns and tax fraud high on the list of things for which attorneys are subject to professional discipline, the IRS knew it had what today gets called, euphemistically, "leverage." As the news of its activities and successes raced from attorney to attorney, and as lawyers realized the risks to their professional reputation and licensing weren't worth the money in question, the legal profession buckled.
Or so it seemed. Each year, when I teach the section of the basic tax course that focuses on the deduction for state and local taxes, I use one of the problems to illustrate which taxes are deductible (state and local income) and which are not (self-employment, FICA, federal income tax). That permits me to illustrate, with numbers, the difference between being paid $10 an hour as an employee and $10 an hour as an independent contractor. In the early 80s, students raised the questions before I even reached the illustration. As the 80s closed, I would ask the class. I suppose the decline in student questions on the matter was more a reflection of the trend toward classroom passivity than a reduction in the frequency of the problem, because at least half the class would indicate they were being paid a flat amount per hour as independent contractors. By the mid to late 90s, the same independent contractor question brough fewer and fewer raised hands, until a few years ago, when one hand was raised. I condensed the topic coverage, because so many other topics had been jammed into the tax law, and thus into the course, that could be better served with the saved time.
Two years ago, however, I was startled to see several hands raised. Last year, more than one hand was raised, and several students came to see me in my office to ask about the matter. This year, even more students have stopped by. And the dollar amounts are much more than they were 20 years ago. What's happening?
From what I can tell, a new group of attorneys, not in those networks back when the news of IRS audit successes was making the rounds, has succumbed to the revival of this "independent contractor tax savings scheme" nonsense and its proliferation on the internet. Forgetting, or not having had, law school advice about checking things when one is not an expert in an area, they have embraced the technique without reservation. One, arguing with me through the student who was caught in the middle, suggested that I was a typical academic who didn't understand tax law or tax practice. That attorney, incidentally, was NOT a tax attorney. I laugh when people think that the professorial title I carry means that I am a detached academic hiding behind ivy-covered walls. The world who knows me knows better.
In fact, none of the attorneys who are getting primed for a fun IRS visit are tax attorneys. I'm willing to speculate that most did not take a tax course. Without intending to hurl pejoratives, it's not the tax or business lawyers, it's not the bankruptcy attorneys, and it's not the securities regulation bar that's doing this. It's principally personal injury lawyers and a few domestic relations attorneys. Of course, it's a very small, tiny fraction of those who practice in those areas. But it only takes a few to cast a dark shadow over the entire bunch.
The domestic relations bar put forth a fine effort, some years ago, with the help of the tax bar, when changes in the tax law left many of their colleagues at the mercy of other domestic relations lawyers who had picked up enough understanding of the tax law affecting divorce to pull some rather creative but questionable moves that dumped phantom income on unsuspecting ex-spouses-to-be and their advisors. A few seminars here, a few articles there, and that game was shut down. Perhaps it is time for a similar effort by attorneys practicing in areas seemingly "removed" from taxation to organize seminars and similar presentations for their colleagues at which tax lawyers can show up and explain the unacceptable risks being taken by attorneys who fall for the deceptive seduction of the "independent contractor tax savings" scheme.
And perhaps that would unsnag those law students who get blindsided and sandwiched by the maneuver. And perhaps it would mean that on Tax Day next year I could report that the practice had been fully eradicted. Well, I'd rather that Tax Day hype be eradicated but that's not going to happen in the near future. So I'll go with the more reasonable, more sensible, more likely dream: an end to the manipulation of law student employees by those who misclassify them and mess up their tax situation.
For those who celebrate it: Happy Tax Day, one and all! Have some chocolate, it's medicinal.