CPA Elaine Soost wrote:
As usual you hit upon a “real life” issue that is generally overlooked, both from the perspective of the employer and the employee (for whom it is a time value of money issue for having taxes withheld that shouldn't be). However, it is not just applicable to Federal social security taxes. In some cases it happens with state taxes as well, CA in particular.She also pointed out that when an employer merges with another company, the acquiring company ends up as a "new" employer, and thus wages earned from the acquired employer earlier in the year aren't aggregated with the earnings from the acquiring corporation for purposes of the $94,200 limitation. Additionally, the California state disability insurance premium charged against employees, which is subject to an annual limitation, ends up being treated in the same manner. The process of getting a refund of over-withheld state disability insurance premiums when there has been a merger of employers, at least in California, is cumbersome at best. Supposedly the employees are to seek refunds from the most recent employer, who in turn is supposed to seek a refund from the state. Does anyone involved in writing these laws and setting up the procedures go through a complete "if this then that else something else" analysis that covers all the possibilities? Do they understand the realities of the workplace and the burdens put on employees?
Elaine also asked if there are statistics indicating how many taxpayers file for over-withheld OASDI payments, how much excess OASDI is paid by small business employers in contrast to larger ones, and whether the disproportionality is higher in states where wages are generally higher, such as California, New York, and Hawaii. A quick bit of research turned up some interesting information. According to these summaries, in 1985 there were 870,892 income tax returns on which a total of $600,136,000 in excess social security payments were claimed. In 1990 the numbers had risen to 931,283 returns and $905,327,000 of excess payments. And in 1995, the numbers grew to 1,033,189 returns and $1,081,454,000 in excess payments. Theoretically at least, and surely as a practical matter, for every dollar of FICA over-withheld from an employee there is a dollar of excess FICA paid by an employer. We're talking more than a million taxpayers, and perhaps more considering that many of these returns are joint returns involving two taxpayers with excess social security payments. More important, we're talking in excess of a BILLION dollars.
I could not find anything, at least not on a quick search, breaking things down by size of employer or by state of residence. The latter information might exist in a detailed appendix to an IRS Statistics of Income report. I haven't invested the time seeing if it exists. I have my doubts if there is anything providing a breakout by employer size.
Someone else pointed out that in some states, state employees are not within the social security system but instead pay into a state retirement system. A state employee who has other wage or self-employment income is required to pay FICA or SECA even if their state earnings exceed the $94,200 OASDI limitation. To me, this is an apples and oranges situation. Many employees who pay FICA, and many self-employed individuals who pay SECA, also pay into a retirement system. Payments into the retirement system don't, and ought not, absolve the individual from paying into social security. What exists for these state employees is nothing more than an exemption from social security, both from paying into it and from taking benefits out of it. Are they better off? I don't know. Someone paying into both social security and a retirement system may be better off, but perhaps they are not. It depends, as they say, on the numbers. Speculation is that the exemption was designed to benefit the employees of one particular state, a representative from which was at the time a very powerful member of Congress, but because several other states had identical systems, the exemption ended up applying to their employees. That powerful member of Congress, by the way, ended up resigning in disgrace, for other reasons.
During the same day that these comments were arriving, another email arrived from a totally different source, from someone who, to the best of my knowledge, does not read this blog and is not a tax practitioner. It was one of those emails that the recipient is asked to forward to all their email contacts. The point of the email is that "Our Senators and Congresspersons do not pay into Social Security and, of course, they do not collect from it." Congress has their own plan. Here's how it works: "When they retire, they continue to draw the same pay until they die. Except it may increase from time to time for cost of living adjustments. For example, Senator Byrd and Congressman White and their wives may expect to draw $7,800,000.00 (that's Seven Million, Eight-Hundred Thousand Dollars), with their wives drawing $275,000.00 during the last years of their lives. This is calculated on an average life span for each of those two Dignitaries. * * * * Their cost for this excellent plan is$0.00. NADA....ZILCH...." The email proposes this solution: "Jerk the Golden Fleece Retirement Plan from under the Senators and Congressmen. Put them into the Social Security plan with the rest of us. Then sit back..... and see how fast they would fix it." Interesting concept. Merely bringing a few hundred people into the system moves some petty cash around the federal budget. On the other hand, perhaps if members of Congress faced the same prospects as those relying on Social Security, they would fix it. But are not members of Congress also entitled to a retirement plan? After all, many Americans have retirement plans. And many do not. Some state employees have retirement plans, perhaps not as generous as the Congressional plan, and like members of Congress, are not subject to social security. Uniformity would be helpful. What would be more helpful is a thorough overhaul of how America plans for the retirement years of its citizens. Let me correct that. What would be more helpful is a thorough overhaul of how American citizens plan for their retirement years. It's an issue that extends beyond over-withheld employer FICA payments. Perhaps understanding how poorly they dealt with this aspect of social security, or perhaps how intentionally they made it so, might help us understand why the repairs needed to deal with retirement income security are so difficult to identify and make.